Complementary health care clinic specializing in pregnancy scans, classes and treatments

Privacy & Cookies

Verulam Clinic Privacy notice details for patients.

At Verulam clinic we take your privacy seriously and will only use the data you have given us for the services you requested from us.  This Privacy Notice sets out details of the information that we may collect from you and how that information may be used.

Please take your time to read this Privacy Notice carefully.

This notice will give you a detailed overview of

How we manage your data

How we use your data in compliance with the law

Your rights in respect of the data we hold for you

Who is processing the data?

The data is collected by the Verulam Clinic (data controller) and processed by Practice Pal to register you for services requested, produce registration forms, generate invoices and save reports.  Practice Pal privacy policy

What data is being processed?

Name

Address

Home Number

Work Number

Mobile Number

Email

Date of Birth

First day of last period

Estimated due date

Outcome of Pregnancy

GP name and address

Scan Reports

Scan Pictures

Payments details

What is the lawful basis for processing the data?

Medical

To carry out medical tests we need to accurately identify you and will ask for relevant health related details, the lawful basis to record this data will be a legitimate interest to carry out a contract, and in some instances this will also be a legal requirement

Marketing

Occasionally we send out details of future services and classes that might be useful to you, at the time of your appointment you are asked for your consent to this marketing, this will be by an opt in tick box on the registration form.  The data is only used once to send out details of pregnancy and baby related classes and services.  Your data will not be passed on to a third party for marketing purposes.

For marketing the lawful basis will be consent.  You can contact us at any time and withdraw your consent.

Will the data be shared with any third parties?

When necessary and of clinical relevance to your visit, data may be shared both ways with your GP or other medical clinic.

The lawful basis will be legitimate interest or legal requirement.  Electronic communication of medical data (reports sent by email) will be by using an encrypted email.

How will the information be used?

The data you supply is used for legitimate interest to carry out a contract of service.

Marketing: your data will be used marketing if you have given their permission to do so.  The purpose & frequency of the marketing is described on the registration form, you will be are asked to tick to opt in for the marketing.

Legal basis for using the data for this would be consent.

How long will the data be stored for, and what are the criteria used to determine this timeframe?

The legal requirements for the storage of medical records related to maternity is 25 years, all other records will be saved for 10 years.

What rights does the data subject have?

The GDPR provides the following rights for individuals where applicable:

The right to be informed

The right of access

The right to rectification of any errors

The right to erasure (only applies in certain circumstances).

The right to restrict processing (only applies in certain circumstances).

The right to data portability

The right to object

Rights in relation to automated decision making and profiling.

Data Subject Access Request (DSAR)

You can make a subject access request to us verbally or in writing (including by social media). It can also be made to anyone in the organization and you do not have to direct it to a specific person or contact point.

 Contact details for the clinic:

Email                     info@verulamclinic.com,

Phone                  01727 833100

By letter         Verulam Clinic,  118 Victoria Street,  St Albans,  AL1 3TG

How we use cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

The names of the cookies we use are as follows:

  • We use the Google Analytics system to log details of pages you visit on our website. The Google tracking does not identify you personally. The cookies used by Google Analytics are called: __utma, __utmb, __utmc, and __utmz. You can find more details of the Google Analytics privacy policy on their website.

Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Care Quality Commission

Verulam Clinic is registered with the Care Quality Commission. Provider ID: 1-127591200 20th May 2012 Registered number: 05283588 All sonographers & physiotherapists are registered with the Health & Care Professions Council.

Contact

Verulam Clinic
118-120 Victoria Street
St Albans
AL1 3TG

01727 833 100
appointments@verulamclinic.com